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Enterprise Workflow · Business Process Automation

Automate processes that
your other tools don't cover

Avidia Workflow is a standalone orchestration engine built on industry-standard technology. It automates the business processes that fall between your existing applications — giving every team a single place to design, run, and track workflows across people, systems, and departments.

Schedule a Demo → See pricing
70%
Fewer manual handoffs
3×
Faster process completion
90%
Process compliance
Team collaborating in a modern open office
Person managing workflows on a computer
Cross-functional team in a process planning session
Industry-standard orchestration
Enterprise-grade, proven technology
Built-in compliance
Every step logged and auditable
Works with your existing stack
Connects any system or team
Workflow Builder

Design any business process, for any department

Map, connect, and configure workflow steps using a visual builder built on industry-standard orchestration technology. From simple two-step approvals to complex cross-functional processes — if your team does it manually, Avidia can automate it.

Avidia — Workflow Builder · New Vendor Onboarding
New Vendor Onboarding
7 steps · Procurement → Legal → Finance
Active
Workflow Steps
Trigger: Vendor request form submitted
Validate vendor documentation
Legal contract review & sign-off
Finance — add to approved vendor list
Conditional: Contract value > $50k?
Vendor activated — confirmation sent
+2 more steps · View full workflow →
  • Pre-built process templates — start from a library of ready-made workflows for procurement, vendor management, IT requests, compliance reviews, and more.
  • Conditional branching — add if/else logic to any step. Route requests differently based on value, department, request type, or any custom field in your data.
  • Cross-department steps — include actions from any team — HR, Finance, Legal, IT, and Operations — in a single workflow, with each stakeholder acting on only their own steps.
  • Version control — update and republish workflows without interrupting live instances. Every version is saved and can be rolled back at any time.
Automation Rules

Set it once, and let it run forever

Define triggers and actions that fire automatically when something happens — in Avidia or in any connected system. No manual follow-up, no missed steps, no waiting for someone to remember.

Avidia — Automation Log · Apr 26, 2026
24
Completed
3
Running
0
Failed
Recent Automations
New hire added → Onboarding workflow started
Triggered 08:42 · Amina Diallo
Done
Contract expiry in 14 days → Renewal workflow triggered
Triggered 09:00 · Vendor: Al Baraka Supplies
Done
Purchase order exceeded threshold → CFO approval requested
Running · 6 of 9 actions complete
Running
IT asset unassigned for 30 days → Retrieval alert sent
Triggered 09:00 · Asset: Dell XPS 15 #0042
Done
  • Event-based triggers — fire automations when something happens: a new hire is added, a document expires, a request is approved, or a deadline is reached.
  • Scheduled automations — run recurring actions on a defined schedule — daily reminders, weekly reports, monthly compliance checks — without any manual intervention.
  • Multi-action sequences — chain multiple actions together in response to a single trigger — send a notification, create a task, update a record, and route for approval, all at once.
  • Error handling & retries — if an action fails, Avidia retries automatically and notifies the relevant admin — so broken automations never go unnoticed.
Approvals & Routing

Every request reaches the right person, every time

Route approvals across departments with configurable chains, escalation rules, and SLA timers — so nothing gets stuck and every decision is logged.

Avidia — Approval Chain · Capital Expenditure Request
NB
Nadia Benali — New Server Equipment
IT Department · $12,500 · Submitted Apr 25
In Review
Approval Chain
Submitted by employee Apr 25 · 14:22
IT Manager approved Apr 25 · 16:05
Finance Director review SLA: 4h remaining
CEO sign-off (> $10k) Pending
Purchase order raised Pending
Auto-escalates to CFO if no action in 4 hours
  • Configurable approval chains — define single or multi-level approval sequences based on amount, department, request type, or any custom rule in your data.
  • Automatic escalation — set SLA timers on every approval step. If an approver doesn't act in time, the request automatically escalates to the next person in line.
  • Parallel approvals — route requests to multiple approvers simultaneously and proceed when any one — or all — of them have signed off, depending on your policy.
  • Full audit trail — every approval, rejection, comment, and escalation is timestamped and stored — giving compliance and finance teams a complete, exportable history.
Platform Capabilities

Everything you need to run any process at scale

A standalone orchestration engine that automates the processes no other application currently handles — connecting every team, system, and decision point in a single flow.

Real-time notifications

Every stakeholder is notified instantly when a step requires their action — via in-app, email, or mobile push.

Workflow analytics

Track completion rates, bottleneck steps, and average processing times across every active workflow.

Open system integrations

Connect to Avidia modules or any external system via webhooks and API — so workflows span your entire tool stack, not just one application.

Policy enforcement

Embed compliance rules directly into workflows — mandatory fields, required documents, and approval thresholds are enforced automatically.

Delegation & proxies

Approvers can delegate to a colleague when out of office — without breaking the approval chain or losing the audit trail.

Export & reporting

Export full workflow histories, SLA reports, and audit logs on demand — ready for internal review or external compliance submissions.

70%
Reduction in manual handoffs and follow-up messages across teams
3×
Faster average process completion compared to email-based approvals
90%
Process compliance rate — every step documented and auditable
FAQ

Workflow — common questions

What kinds of processes can the Workflow engine automate?
Avidia Workflow automates any repeatable process — contract renewals, equipment requests, policy acknowledgements, IT provisioning, approval chains, and more. If it involves steps, approvers, and notifications, Workflow can handle it without code.
Do I need technical or coding skills to build workflows?
No. Workflows are built using a visual drag-and-drop builder. You define triggers, steps, conditions, and approvers through a simple interface. No code or IT involvement required — HR or ops teams can build and modify workflows independently.
Can workflows trigger actions across different Avidia modules?
Yes. A single workflow can span multiple modules — for example, an onboarding workflow might create an employee record in Core HR, assign assets, enrol in payroll, and trigger a welcome email — all from a single trigger event.
Are there pre-built workflow templates?
Yes. Avidia includes a library of ready-to-use templates for the most common HR and ops processes — onboarding, offboarding, leave escalation, probation reviews, and more. Templates can be used as-is or customised to match your exact process.
What happens if a workflow step fails or is rejected?
Rejections route to a configurable fallback path — notify the requester, escalate to a secondary approver, or pause for manual review. Every step is logged, so you always know exactly where a process stopped and why.
Why Avidia Enterprise Workflow

Automate the processes
your other tools leave behind

Avidia Enterprise Workflow is built on industry-standard orchestration technology — giving your organisation a dedicated engine to automate any cross-functional process that falls outside your existing applications.

Live in under a week

Deploy your first workflow from a pre-built template on day one. Our team helps you configure your most critical processes before go-live.

Works alongside your existing tools

Avidia Workflow is independent by design — it connects to Avidia modules and external systems via webhooks and APIs, filling the automation gaps your other tools don't cover.

Built-in compliance

Every workflow step is logged, timestamped, and stored — giving audit-ready records for compliance, finance, and legal teams without any extra effort.

70%
Fewer manual handoffs and follow-ups across teams
3×
Faster process completion vs. email-based approvals
90%
Process compliance rate — every step documented
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