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Project Timesheets · Corporate Performance

Know exactly where
every hour goes

Employees log time against projects and tasks in seconds. Managers approve with one click. Finance gets accurate billable hours — automatically.

Schedule a Demo → See pricing
95%
On-time submission
3×
Faster billing cycles
85%
Less admin effort
Team working together on a project in modern office
Person logging time at their desk
Project analytics on laptop screen
Project time tracking
Log hours against any project or task
Team utilisation
Real-time capacity visibility
Productive hours
Track focus time vs. overhead
Time Logging

Log project hours in seconds, not spreadsheets

Employees submit time entries against specific projects and tasks from any device — with smart suggestions that make it even faster the second time.

Avidia — Daily Timesheet · Kofi Asante · Apr 25, 2026
KA
Kofi Asante
Software Engineer · CRM Platform Team
In progress
Today's Entries
CRM Platform — Backend Development
API integration · Sprint 7
3.5h
✓ Logged
Client Workshop Preparation
Acme Corp · Q2 review
1.0h
✓ Logged
Code Review & QA
Internal · Sprint 7
1.5h
✓ Logged
Daily Total 6.0h / 8.0h target
  • One-click time entry — employees pick a project, select a task, enter hours, and submit. The whole flow takes under 30 seconds with no forms to navigate.
  • Project & task assignment — employees log time against specific projects and tasks defined by their manager — keeping every entry structured and reportable from day one.
  • Weekly timesheet view — see the full week at a glance, fill in missing days, and submit for approval in a single action — no entry-by-entry workflow required.
  • Notes on entries — employees can add a short note to any time entry to give managers and finance the context they need without a separate email or message.
Project Allocation

See who's working on what — and who has capacity

Assign employees to projects, track utilisation in real time, and catch over-allocation before it becomes a problem for your team or your clients.

  • Project assignment — assign employees to one or more projects with defined weekly hour targets. Every team member always knows what they're responsible for.
  • Capacity planning — see each employee's planned vs. actual hours across all projects in a single view — so resource decisions are based on data, not gut feel.
  • Over-allocation alerts — when a team member is assigned more than their available hours, managers are flagged immediately — before timelines are impacted.
  • Utilisation reporting — track billable vs. non-billable utilisation per person, team, or department across any time period to understand where time is really going.
Avidia — Team Capacity · CRM Platform · Apr 2026
6
Assigned
4
On track
2
Over capacity
Team Utilisation
KA
Kofi Asante
87%
NB
Nadia Benali
64%
OM
Omar Mansour
110% ⚠
AD
Amina Diallo
45%
Omar Mansour is over capacity — review allocation
Approval Workflow

Weekly timesheets approved without the back-and-forth

Managers review and approve submitted timesheets in one place — with full context, inline comments, and automatic reminders so nothing gets stuck.

Avidia — Timesheet Approval · Week of Apr 21, 2026
KA
Kofi Asante · Week ending Apr 25
38.5h logged · 3 projects
Pending
Approval Progress
Submitted by employee Apr 25 · 17:00
Line manager approved Apr 25 · 18:15
Finance verification In progress
Locked for payroll Pending
All hours within project budgets
  • Multi-level approvals — configure approval chains by project type, team, or amount threshold. Route directly to finance for internal projects, through management for client work.
  • Automatic reminders — employees are reminded to submit before the weekly deadline. Approvers are nudged if they haven't reviewed within the configured window.
  • Inline comments & rejections — managers can request corrections with a comment on any individual entry — employees see exactly what to fix and resubmit instantly.
  • Full audit trail — every submission, approval, rejection, and edit is timestamped and stored — giving finance and compliance a complete, exportable history.
Billing & Reporting

Turn approved hours into client invoices automatically

Avidia separates billable from non-billable hours, generates client billing reports, and feeds approved time directly into payroll — with no manual reconciliation.

  • Billable vs. non-billable — mark any project or task as billable or internal at setup. Hours are automatically categorised — no manual splits, no reconciliation overhead.
  • Client billing reports — generate a ready-to-send billing report per client with approved hours, rates, and totals — in one click, at the end of every period.
  • One-click export — export approved timesheet data in standard formats — by project, client, or employee — ready for accounting, invoicing, or external payroll systems.
  • Cost & margin analytics — see the real cost of every project by comparing hours logged against project budgets — so you know which clients are profitable before invoicing.
Avidia — Billing Summary · Q2 2026
840h
Billable
360h
Internal
70%
Utilisation
Client Billing
AC
Acme Corp — CRM Platform
240h · $100/h
$24,000
NX
NordEx — E-commerce Platform
180h · $100/h
$18,000
PT
Petal Tech — Data Migration
120h · $100/h
$12,000
3 invoices ready to send
$54,000
FAQ

Timesheets — common questions

How do employees log their working hours?
Employees enter hours directly in the Avidia web or mobile app, either as a daily log or a weekly summary. They can tag hours to a project, client, or activity type. Timers are also available for real-time tracking if preferred.
Can timesheets be linked to specific projects or clients?
Yes. You configure a list of projects, clients, or cost centres, and employees allocate their hours accordingly. This makes it easy to report on labour costs per project, calculate billable hours, and track profitability by engagement.
How does timesheet approval work?
At the end of each timesheet period, employees submit for approval. Their manager can approve, reject with comments, or request corrections. Approved timesheets lock automatically and feed into payroll and billing reports.
Can billable hours be exported for client invoicing?
Yes. Approved billable hours can be exported as a detailed report per client or project — in Excel, CSV, or PDF — ready to attach to an invoice. You can also connect Avidia to your accounting or billing tool for automatic transfer.
Does Avidia support different timesheet periods?
Yes. Timesheet periods are fully configurable — weekly, bi-weekly, semi-monthly, or monthly. Different teams or contracts can run on different periods simultaneously. Each period opens and closes automatically based on your settings.
Why Timesheets with Avidia

Stop guessing where
your team's time goes

Full visibility over every hour logged across every project — accurate billing, happier clients, and a team that knows its work is counted.

Live in one week

Import your project list, assign your team, and start logging time within days — with guided onboarding every step of the way.

Full project visibility

Managers see hours logged per project in real time — who is working on what, how much time has been spent, and how close each project is to its budget.

95%
On-time weekly timesheet submission across all teams
3×
Faster billing cycles from approved hours to client invoice
85%
Reduction in manual admin effort for time tracking and billing
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