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Assets Tracking · Corporate Performance

Know exactly what
your company owns

Track every asset, know who has it, where it is, and when it's due back — from laptops and phones to equipment and software subscriptions.

Schedule a Demo → See pricing
100%
Asset visibility
60%
Less tracking effort
40%
Fewer lost assets
Team working together with computers in open office
Storage room with organised equipment on shelves
Forklift in factory warehouse with tall shelving
Real-time asset inventory
Always know what you own
Employee assignment tracking
Who has what, right now
Warranty & expiry alerts
Never miss a renewal
Asset Inventory

A single source of truth for everything you own

Maintain a complete, searchable register of every asset your organisation owns — organised by category, location, and status — so nothing is ever unaccounted for.

Avidia — Asset Inventory · 142 Assets
Hardware 64 Transportation 7 Equipment 40
MacBook Pro 14"
SN: APL-2024-0042
Assigned Rania Al-Ahmad
Dell 27" 4K Monitor
SN: DEL-2023-0187
Assigned Kofi Asante
iPhone 15 Pro
SN: APL-2024-0098
Available Unassigned
Honda Civic
VEH-2023-0007
Assigned Omar Yusuf
HP LaserJet Pro
SN: HPT-2022-0055
Maintenance Office 3
  • Centralised asset register — maintain a complete record of every asset across all offices, warehouses, and remote locations in a single searchable system.
  • Category & tag management — organise assets by type (hardware, software, equipment, furniture, vehicles) and apply custom tags for flexible filtering and reporting.
  • Serial numbers & identifiers — track every asset by serial number, internal asset ID, or scannable QR code — making audits fast and accurate.
  • Location & department tracking — assign assets to specific offices, floors, or cost centres so you always know where each item is physically located.
Subscriptions Management

Take control of every software licence and subscription

Track every SaaS tool, software licence, and recurring subscription your organisation pays for — who uses it, what it costs, and when it renews.

  • Centralised subscription register — maintain a single register of every software tool, SaaS licence, and recurring service your organisation is subscribed to, across all departments.
  • Seat & licence allocation — track how many seats each subscription includes, how many are in use, and which employees are assigned to each licence — eliminating wasted spend.
  • Renewal & expiry alerts — get notified ahead of every renewal date so your team can decide to renew, renegotiate, or cancel — before the auto-charge hits.
  • Spend visibility & reporting — see total subscription spend by department, category, or vendor — with cost-per-seat breakdowns to identify savings opportunities.
Avidia — Subscriptions · 24 Active
24
Active
5
Renewing soon
147
Total seats
$4,820
Monthly spend
CWS
Design · 12 seats used / 15 · Renews Jul 1
$228/mo
Active
Office 365
Productivity · 48 seats used / 50 · Renews Aug 15
$420/mo
Active
Adobe Creative Cloud
Design · 8 seats · Renews Jun 15
$600/mo
Renewing
GitHub Enterprise
Engineering · 22 seats used / 25 · Renews Sep 1
$462/mo
Active
24 subscriptions · 20 departments $4,820 / month
Assignment & Tracking

Always know who has what

From the moment an asset is handed to an employee to the day it's returned, every movement is logged, signed off, and visible across your organisation.

  • Assign to employees — link any asset to an employee directly from their profile or from the asset record — with full assignment history preserved.
  • Digital handover & sign-off — employees confirm receipt digitally, creating a legally binding record of who accepted responsibility.
  • Transfer between employees — transfer assets between people or departments with a full audit trail showing date, approver, and reason.
  • Checkout history — see every movement an asset has made — from purchase through every assignment, transfer, and return.
Avidia — Asset Assignments · May 2026
KA
Kofi Asante
HR Manager
3 assets
MacBook Pro Dell Monitor iPhone 14
NB
Nadia Benali
Finance Analyst
2 assets
MacBook Air AirPods Pro
OY
Omar Yusuf
Sales Executive
4 assets
MacBook Pro iPhone 15 iPad Pro HP Printer
Lifecycle & Maintenance

Manage every asset from purchase to retirement

Track depreciation, schedule maintenance, and get alerted before warranties expire — so your assets are always in good shape and nothing slips through the cracks.

Avidia — Asset Health · Q2 2026
112
Active
8
Maint. due
6
Expiring
14
Retired
Action Required
HP Printer — Office 3
Maintenance due May 28
Purchase Details
Purchase Date
Mar 14, 2023
Purchase Amount
$3,499.00
Quantity
1 unit
PO Number
PO-2023-00842
  • Purchase & depreciation — record purchase cost, date, and useful life, then track book value automatically over time.
  • Maintenance scheduling — set recurring maintenance intervals, log service history, and keep assets in working condition with timely reminders.
  • Warranty & expiry alerts — get notified before warranties lapse or software licences expire so you never face unexpected costs or disruptions.
  • Disposal & write-off records — formally retire assets with documented disposal reasons, dates, and sign-offs — keeping your register clean and audit-ready.
FAQ

Assets — common questions

What types of assets can be tracked in Avidia?
Avidia tracks physical assets (laptops, phones, equipment, vehicles), software licenses, SaaS subscriptions, access cards, and any other item you assign to employees. You define the asset categories and custom fields that fit your organisation.
How are assets assigned to employees?
Assets can be assigned during onboarding automatically, or manually at any time. Employees receive a notification and digitally acknowledge receipt. The assignment is logged with date, condition, and any relevant notes for full traceability.
What happens to assets when an employee is offboarded?
When an offboarding is initiated in Core HR, Avidia generates an asset return checklist automatically. IT and admin teams are notified of which assets need to be collected. The asset is marked returned once the employee confirms.
Can we track software licenses and SaaS subscriptions?
Yes. Software licenses are tracked alongside physical assets. You can set licence seat limits, renewal dates, and cost per seat. Avidia alerts you before renewals and identifies unused licences that can be reclaimed — reducing software spend.
Is there a report showing the full company asset inventory?
Yes. The asset inventory report shows every item — assigned, available, or under maintenance — with its current holder, purchase date, value, and condition. Filter by category, location, or department and export to Excel or PDF.
Why Assets with Avidia

Stop losing track of
what your company owns

Full visibility over every asset and subscription your organisation owns — zero spreadsheets, zero guesswork, and full audit trails.

Up and running in days

Connect your existing asset list, assign to employees, and go live in under a week with full guided onboarding.

Connected to Core HR

Assets are linked directly to employee profiles — so when someone joins, transfers, or leaves, their asset assignments are always in sync.

100%
Asset visibility across all offices, remote teams, and locations
60%
Reduction in time spent manually tracking and managing company assets
40%
Fewer lost or untracked assets within the first year of deployment
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